This post is related to Julie’s email, so see the prior post before reading this. We have a Sign Up Genius set up so everyone can make their committee selections (https://www.signupgenius.com/go/10c094ba8a829a3fc1-parent). At the last parent meeting volunteers signed up on a list on my computer, but I’m not able to transfer those names into Sign Up Genius. The list from that meeting is below. Please transfer your selections into Sign up Genius, or if your family hasn’t volunteered for a committee yet, we need you to do that now. Many of these activities need to start now so they are complete well before Tech Week. Thanks.
Advertising/Marketing: Activities include communicating with schools, churches, youth organizations (scouts, 4H, etc.), local papers etc. regarding the show/ticket information. All communications to cast families, flyers for local businesses as well as other recommendations.
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Angel Grams: Responsible for the coordination of envelopes for all cast members and tech crew, selling and filing of angel grams prior to performance and during intermission.
1. Lisa Gregory
2. Shelly Bilello
3. Heather Libonate
Cast Strike Meal: Responsible for the coordination of cast meal to occur on Sunday.
1. Lisa Gregory
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Chaperone Coordinator: Responsible for having an extra adult present at each practice to assist with the cast members. Tech and show performances can require a larger number of chaperones.
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Concessions Performance Coordinators(s): Responsible for the purchase and replenishment of food/drinks/ice for the performances as well as the set-up/pack-up of concession items. Team members will work with Cast Snacks person(s) for purchase coordination.
1. Rebecca Koenig
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Concessions – Cast Snack Coordinator: Responsible for prepping/delivering/clean-up of snacks for the cast members prior to intermission. Normally provide for the cast 2 healthy snack options (cheese sticks, yogurt, animal crackers, pretzels, etc.) and jug of ice water for each performance.
1. Margie Beyer
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Photographer: Responsible for taking pictures of cast/tech crew members and the preparation of a “show” board to be available for viewing by audience members.
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Costumes: Responsible for coordinating with cast members the required costume pieces for the show. Items may be rented, purchased, made and/or supplied by cast member depending on the show requirements.
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Front House and ticket sales: Responsible for the communication with patrons during the performances, ticket collection (online and coordinate 2 people for the ticket table each night), program distribution, etc. Includes working with director to identify timing of opening theater for general admission seating, timing of intermission and ensuring the theater seating area is clean and set for the next performance.
1. Heather Libonate
2. Rebecca Koenig
Props: Responsible for acquiring and/or making the necessary props required for the show.
1. Margie Beyer
2. Heather Libonate
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Outreach Coordinator: Responsible for working with cast members to collect non-perishable items as required by the local food banks. Coordination includes the packaging/delivery of food items during the practice months/performances and arranging for cast members to hold donation baskets at the end of each show.
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T-Shirt Coordinator: Responsible for the design (if show logo is not available) and coordination with the printing company for the production t-shirts.
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Clean Up Coordinator: Responsible for assigning chores to cast/crew at end of all rehearsals and shows and making sure area is clean and ready for the next performance/rehearsal.
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Lights: Assist with setting up light system and running it during tech week and show performances. Must be available for all mandatory rehearsals.
1. Doug Gaede
2. Kelly Francis
3. Dan Francis
4. Soheila Soheily
Program Development and Printing: Responsible for putting together program, gathering marketing or vanity ads and getting them printed for show time.
1. Shelly Bilello
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Sound: Assist with setting up sound system and running it during tech week and show performances. Must be available for all mandatory rehearsals.
1. Doug Gaede
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Set design and construction: work with the director to figure out what is needed, build and arrange set piece construction
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Backstage: run the backstage during all tech and dress rehearsals and every production night (usually handled by youth)
